A Facilities Coordinator is responsible for overseeing the operations and maintenance of a company's facilities. They ensure that the facilities are well-maintained, efficient, and compliant with health and safety regulations. The specific job responsibilities may vary depending on the organization, but here is a general job description for a Facilities Coordinator:
- Facility Management: Coordinate and manage the day-to-day operations of company facilities, including office buildings, warehouses, or other facilities. This involves overseeing maintenance, repairs, and renovations, as well as managing vendor relationships for facility-related services.
- Maintenance and Repairs: Schedule and oversee routine maintenance activities, such as HVAC systems, plumbing, electrical systems, and general repairs. Respond promptly to facility-related issues, troubleshoot problems, and coordinate with maintenance staff or external contractors for timely resolution.
- Space Planning and Allocation: Collaborate with department heads or office managers to determine space requirements and allocation for employees, equipment, and supplies. Ensure efficient utilization of space and make recommendations for improvements or reconfigurations as needed.
- Health and Safety Compliance: Ensure that all facilities comply with local, state, and federal health and safety regulations. Conduct regular inspections to identify potential hazards, maintain safety equipment and signage, and implement corrective actions when necessary.
- Vendor Management: Establish and maintain relationships with external vendors and service providers, such as janitorial services, security firms, landscaping companies, and equipment suppliers. Obtain quotes, negotiate contracts, and manage vendor performance to ensure quality service delivery.
- Budgeting and Expense Management: Develop and manage the facilities budget, including forecasting and monitoring expenses for maintenance, repairs, supplies, and other facility-related costs. Seek cost-saving opportunities without compromising the quality of services provided.
- Emergency Preparedness: Develop and implement emergency response plans, including evacuation procedures, fire safety protocols, and disaster recovery plans. Conduct regular drills, update emergency contact lists, and ensure that appropriate safety measures are in place.
- Documentation and Reporting: Maintain accurate records and documentation related to facility operations, maintenance activities, service contracts, and safety inspections. Prepare regular reports on facility performance, expenditures, and compliance to share with management or stakeholders.
- Sustainability Initiatives: Identify and implement environmentally sustainable practices and initiatives within the facilities, such as energy conservation, waste management, and recycling programs. Stay informed about emerging trends and technologies in facility management to drive sustainability efforts.
- Customer Service: Provide excellent customer service to internal stakeholders, such as employees and department heads, by addressing facility-related requests, resolving issues, and maintaining open communication channels.
Overall, a Facilities Coordinator plays a crucial role in ensuring the smooth and efficient operation of company facilities, providing a safe and comfortable work environment for employees, and supporting the organization's overall goals and objectives.
Job Type: Full-time
Salary: QAR3,000.00 - QAR4,500.00 per month
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Can you describe your previous experience as a Facilities Coordinator? What were your main responsibilities and achievements in that role?
- How do you prioritize and manage multiple tasks and deadlines in a fast-paced facilities management environment?
- How do you handle conflicts or disagreements within a team or with external vendors? Can you provide an example of a time when you successfully resolved a conflict?
Experience:
- facility coordinator (Preferred)
Application Deadline: 20/05/2023
