Are you great at tracking, updating, retrieving and storing documents? Are you looking for an administrative role that is focused being an organized resource for a small office team?
Does creating content and updating our website sound fun? Would you be excited to support an Ultra High Net Worth individual making a difference in the world? Then read on!
4S Bay Partners LLC is a single-family office that strives to eliminate prejudice and the inequities of our society. We partner with community to create economic opportunities and amplify storytelling of, for, and about marginalized communities. We achieve our mission by deploying creative private capital investments. This is an opportunity to work on amazing philanthropic projects through the generosity of the family we support.
Our new administrative assistant will be part of the lifestyle team of a private family office. As part of the team, you will help with personal and professional administrative duties below. Our managing director prefers paper documents, which has created a full time role assisting the current team with document management along with other duties.
Specific job duties include:
- Utilize and enforce document standards throughout the organization
- Keep up-to-date records of documents and materials, maintain inventory, and access as needed
- Train new hires in document standards and storage
- Establish and maintain filing systems for documents; both electronic and hard copy
- Enter data needed to maintain records
- Responsible for creating content and updates to company website (we'll train!)
- Back up to lifestyle team assisting with personal and professional administrative support
- Respond to requests for information on behalf of Managing Director
- Assist with all events; professional and personal
- Assist with personal needs such as meeting vendors at home, errands, ordering gifts etc.
Qualified candidates will have experience with document management and writing in a business style. A bachelor’s degree is preferred, focus such as paralegal, library science or other document focused program is helpful. We would anticipate intermediate level with Microsoft Office 365 and excellent ability to stay organized when juggling multiple requests.
Candidates must be able to travel independently and with our leader throughout the Chicagoland area on occasion.
Job Type: Full-time
Pay: $58,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
- On call
- Overtime
- Weekend availability
Application Question(s):
- Describe your document management experience
- Describe your involvement with non-profit or community giving
Education:
- Bachelor's (Required)
Experience:
- Administrative Support: 2 years (Required)
Work Location: In person
