$ads={1}
At Sharing Excess, we thrive when our team thrives. We’re currently looking for an Operations Associate to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and strong attention to detail. This person should have experience working in an office environment, performing operational and administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on associates to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. As an Operations Associate, you would work closely with the executive team to help carry out the mission of Sharing Excess. Nonprofit administrative experience is highly desirable but not required.
Responsibilities:
- Acts as the administrative point of contact between Executives and internal/external stakeholders.
- Consistently undertakes communication tasks like receiving calls, taking messages, and routing correspondence appropriately.
- Handles executives’ requests and inquiries promptly.
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications via email.
- Assists with day-to-day HR responsibilities like organizing time-off requests, checking timesheets, and organizing paperwork for new hires.
- Maintains executive’s appointment schedule by planning and scheduling meetings and conferences/travel opportunities.
- Maintains confidence and protects operations by keeping information confidential.
- Prepares reports by collecting and analyzing information.
- Provides historical reference by developing and utilizing meeting minutes and other record-keeping.
- Ensures operation of equipment by calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
Qualifications:
- Minimum of 2+ years of experience in Operations or Administrative jobs.
- Advanced computer skills, with the ability to become familiar with organization-specific programs.
- Excellent collaboration and communication skills.
- Strong organizational, schedule management, project management, and problem-solving skills, and an ability to multitask.
- Exceptional interpersonal skills.
- Friendly and professional demeanor.
We prefer candidates that are based in Philadelphia, PA, as this role would be hybrid. An opportunity to move to full-time may be available.
About Sharing Excess:
Sharing Excess is a Philadelphia-based nonprofit that uses surplus as a solution to scarcity. While over 40 million people in the US face food insecurity, nearly 40% of the nation's food supply is going to waste. By partnering with grocery stores, restaurants, wholesalers, and farmers, Sharing Excess has delivered over 14 million meals to a network of nonprofits, food banks, and community organizations. Our team embraces a fun, fast-paced, agile, and creative startup environment that is laser-focused on improving access to excess and making food a basic human right. If you're passionate about connecting with people, building innovative solutions, and want to make this world a better place, look no further than team SE.
$ads={2}
