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NHS AfC: Band 3
Job overview
The post holder will be a valued member of the busy Research Team. They will provide a research administrative and office service on behalf of the research team, and play an active role in many research related activities. The main purpose of this role is to process research study amendments for the entire clinical trial portfolio that we hold within the Cancer and Associated Specialities division.
The main base of work will be the City Campus however, you could be expected to work at all Trust sites and flexibly as required.
Main duties of the job
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
To liaise with Research staff, other hospital staff and trial personnel, as requested
To ensure that confidentiality of all information pertaining to patients and trials is maintained at all times.
To be competent in the use of hospital systems: Medway, DHR, Notis
Ensure documents are correctly filed in patient records and in clinical investigator brochures
To provide photocopying and scanning, as required.
To support the upkeep of trial related records such as GCP certificates, signed CVs, Delegation Logs.
To deliver and collect the out-patient trial files to and from the appropriate clinics and ensure the file is kept up-to-date.
Maintain the current and completed trials cupboards in an orderly manner.
Assist in the input of data on Documas including screening, recruitment and notes.
To support trial close-out and the archiving of trial related files and documents.
To support and process the implementation of trial related amendments.
To support patient safety by ensuring that alerts are uploaded and actioned by the team.
To report all accidents and incidents to the Research Team Manager.
To comply with Health and Safety policies.
To undertake any other duties which may be reasonably required.
Working for our organisation
Every day, our teams at Nottingham University Hospitals NHS Trust (NUH) make a difference. We save lives, we improve lives and we usher in new life. We are proud to play a central role in supporting the health and wellbeing of people in Nottingham, Nottinghamshire and our surrounding communities.
As a teaching hospital, we are instrumental in the education and training of doctors, nurses and other healthcare professionals. We are proud of our strong relationships with universities across the East Midlands, including the University of Nottingham, Nottingham Trent University and Loughborough University.
As one of the NHS Trusts identified in the New Hospital Programme, a programme of investment in NHS hospitals, we have extensive plans to improve our hospitals and the services we deliver for patients. As well as the redevelopment of the Queen’s Medical Centre and City Hospital, plans for a new 70 bed NHS rehabilitation facility set to be built on the Stanford Hall Rehabilitation Estate near Loughborough, are currently going through the approvals process.
We have recently become home to the latest series of Channel 4’s award-winning series 24 Hours in A&E, which takes a look inside one of the country’s busiest emergency department at QMC and showcases the dedication, passion and skill of our teams.
This is an exciting time to join NUH and help support our future ambitions.
Detailed job description and main responsibilities
The post holder will be a valued member of the busy Research Team. They will provide a research administrative and office service on behalf of the research team, and play an active role in many research related activities. The main purpose of this role is to process research study amendments for the entire clinical trial portfolio that we hold within the Cancer and Associated Specialities (CAS) division.
The post will sit within the CAS division. This post holder will be part of a large and busy research team working hard to deliver research opportunities to cancer patients. This role will support the clinical team members by administrating and implementing study specific amendments. This process is vital in adhering to protocol agreements and GCP requirements. The majority of this post will be working on processing amendments, however other trial related administrative tasks for research delivery will be required as needed.
Person specification
Experience
Essential criteria
- Ability to interpret, extract and process complex processes
Desirable criteria
- Experience within a research team
Experience
Essential criteria
- Strong Administrative Office Skills
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Support with Applications and Interviews: NUH are now able to offer application completion support and interview preparation support. If you would like to be contacted to take up this offer please email wideningparticipation@nuh.nhs.uk providing your name, phone number, and email address and the team will be in touch.
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
International Recruitment: If you are applying for a role with us from outside of the UK then please read the guidance on applying for a health or social care job in the UK from abroad.
ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
