Main function of the job
The post holder will be working in the Finance team, alongside an AP/AR clerk and Management Accountant. You will be responsible for ensuring accurate invoicing, timely cash collection and maintaining a clean and concise Debtor ledger. The role will be reporting to the Head of Finance.
Your Profile
The successful candidate will ideally be either AAT qualified, a part qualified accountant or have demonstrable experience in a similar role. Experience of using Peopleplanner is not essential but would be an advantage. You will be highly organised with a great eye for detail and a ‘can do’ attitude. You will be experienced using Excel (V-lookups and Pivots). Experience within a finance position is essential for this position.
You will be part of a compact finance team so being a team player is essential to help this function operate effectively.
The Company
Universal Care Services Ltd (UCS) was founded in 2003 as one of the leading healthcare providers in the West Midlands. In 2005, the company expanded to Warwickshire. Today it is part of Clece Care Services and forms a group of regional care companies operating from over 100 locations across the UK and with more than 6,000 care and support professionals.
Responsibilities:
· Running the billing process; raising and sending accurate sales invoices to clients to a strict timetable
· Providing customer statements monthly, or as required
· Produce consolidated, highly accurate monthly billing information for internal and external customers
· Liaising with sales team to manage the process from sale > invoicing > collections
· Cash collection including electronic transfers, credit card, cheque processing and producing customer receipts
· Resolving any queries or billing issues promptly to minimise payment delays
· Import and reconcile vendor billing files and invoices
· Allocation of receipts and credit notes to invoices
· Provide clear and concise reports and be able to demonstrate an understanding of the data contained
· Apply problem solving techniques to resolve to day-to-day operations
· Proactive role in credit control processes; chasing and collecting debt through building positive relationships with clients
· New client account set up, including payment terms and methods
· Managing the Debtor Ledger, providing weekly credit control report to Head of Finance
· Work with our customers on the phone and over email to build strong relationships and deliver excellent customer service
· Help identify risks to the efficient working of the Order to Cash process and help implement controls and procedures to effectively operate these
· Adhoc duties will include providing support to other accounting staff when required, Month End tasks and assisting with ongoing projects
Skills:
Minimum of 3 years working in Accounts Receivable
AAT qualified or part qualified accountant
Experience of processing large batches of invoices in a large diverse organisation or for multiple areas
Experience of running Credit Control Processes
Excellent communication skills and the ability to liaise confidently with clients
Peoplesoft/ Tradeshift / CM2000 experience and working knowledge - desirable but not essential
Excellent customer service and team player skills
Comfortable working in a fast-paced, varied and demanding environment
Key Competencies:(aside from the technical skills listed above, these are the core skills required for the role):
Attention to detail
Numerate
IT literate
Excellent Communicator and customer service skills
Ability to work on own initiative with minimal supervision
Team player
Can do attitude
Salary: £25,000
Start Date: - ASAP
Benefits
· 42 hour week
· Study Support
· Company Pension
· 20 days holidays plus 8 Bank Holidays
Job Type: Permanent
Salary: £25,000.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Education:
- Diploma of Higher Education (preferred)
Experience:
- Billing: 3 years (required)
Work Location: In person
Application deadline: 10/07/2023
Expected start date: 01/08/2023
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