Administrative Support Officer
Location: Swindon,
Description: AHRC is at present recruited Administrative Support Officer right now, this occupation will be located in . More complete informations about this occupation opportunity please read the description below.
Purpose of the job:
As an Administrator working within the Business Process and Analysis team, you will provide administrative support to various teams across the AHRC. You will be required t o provide administrative support to the grants teams with regards to the provision of research funding processes.
You will be one of the first points of contact for external enquiries received by AHRC and will provide general advice and guidance to researchers and other stakeholders in relation to AHRC policy, funding provision and processes. The role will require you to support meetings and events both internal and external, including making travel and accommodation arrangements and processing expenses claims.
Duties and Responsibilities:
- acting as a first point of contact to the AHRC for academics and university staff, providing guidance via email and phone
- interpreting written regulations and procedures and clearly communicating them to external stakeholders
- arranging and booking all travel and accommodation requests for AHRC staff
- providing support for funding meetings including inviting and tracking responses for exte rnal attendees, arranging meeting venues and booking catering, travel and accommodation
- following guidance documents to process expenses claims for external and internal stakeholders
- providing front line support to external users of AHRC web-based systems and to liaise with colleagues to ensure site content is up to date
- supporting the procurement process including generating purchase orders and coordinating payments
- contributing to the on-going review of policies, procedures and systems within our grants service, helping to ensure efficiency and value for money
- assisting with a variety of projects as designated by the Business Process Manager, including strategic programmes, cross-organisational and/or cross- Research Council initiatives.
This job description is intended to provide a broad outline of the main duties and responsibilities only. You will need to be flexible in developing the role in conjunction with you r line manager.You may be asked to carry out any other delegated duty or task that is in line with the post.
Organization Description
UK Research and Innovation is a new entity that brings together nine partners to create an independent organisation with a strong voice for research and innovation, and a vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at www.ukri.org.
The Arts and Humanities Research Council (AHRC) supports world- class research that furthers our understanding of human culture and creativity. It supports research and postgraduate training in a wide range of subject areas, from ancient history and heritage science to modern dance and digital content. Research into these areas helps us to interpret our experiences, probe our identities, interrogate our cultural assumptions and understand our historical, social, economic and political context. It adds to the economic su ccess of the UK, through its contributions to the knowledge economy and innovation agenda. The research we fund can lead to improvements in social and intellectual capital, community identity, learning skills, technological evolution and the quality of life of the nation.
Knowledge, Skills and Experience:
Essential:
- four GCSEs including Mathematics and English at grade C and above or equivalent
- strong previous administrative experience
- ability to be an effective team worker whilst also being able to work flexibly and use their own initiative when required
- good working knowledge of IT (Windows, Word, Outlook, Excel)
- a high standard of written and verbal communication and the ability to answer queries from a range of stakeholders clearly and effectively
- ability to organise and prioritise work in order to meet strict deadlines and to ensure that conflicting demands are met whilst remaining calm
- a proactive and flexible approach in providing support to colleagues at all levels
- ability to establish and maintain good working and professional relationships with a range of colleagues and external contacts
- attending and providing support at AHRC organised events across the country.
Desirable:
- a basic understanding or experience of Research Council business.
Employee Benefits:
The Research Councils recognise and value employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes 30 days annual leave allowance, a flexible working hours scheme, a Career Average Revalued Earnings pension scheme and a number of other benefits.
Developing Talent:
We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue th eir professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.
Equal Opportunities:
We strive to make decisions based on individual merit and ability. We welcome applications from all sections of the community and promote equality of opportunity in accordance with the Equality Act 2010. As holders of Disability Confident Employer status, we guarantee to interview all applicants with disabilities who meet the minimum criteria for the vacancy. Final appointments will be subject to pre-employment screening.
Please note: candidates must have the right to work in the UK as AHRC does not hold a sponsorship licence.
Only online applications will be accepted and should be submitted in the form of an up-to-date c.v. and covering letter (ensuring that the IRC reference is include d in the file name description of each document uploaded), which clearly outlines why you are applying for this post and how you meet the criteria described in this advertisement. Please note that applications submitted without a covering letter, or which fail to address these points, may not be considered further.
Applicants who would like to receive this advert in an alternative format (e.g. large print, Braille, audio or hard copy), or who are unable to apply online should contact us by telephone on 01793 867000. Please quote the appropriate reference number when calling.
- .
If you were eligible to this occupation, please email us your resume, with salary requirements and a resume to AHRC.
Interested on this occupation, just click on the Apply button, you will be redirected to the official website
Apply Administrative Support Officer Here
This occupation starts available on: Wed, 25 Apr 2018 11:40:51 GMT