Executive Secretary job at KPMG UK in London

KPMG UK is presently looking of Executive Secretary on Wed, 04 Jul 2012 05:19:15 GMT. Auto req ID: 1598BR Job Title: Executive Secretary Country: United Kingdom Location: London Function: Central Services Service Line: Secretarial Admin Support Service Line Information: As one of the UK's leading professional firms, we offer a challenging and stimulating environment. At KPMG you could provide secretarial and administrative support within a department working across a wide...

Executive Secretary

Location: London England

Description: KPMG UK is presently looking of Executive Secretary right now, this job will be placed in England. Further informations about this job opportunity please read the description below. Auto req ID: 1598BR Job Title: Executive Secretary Country: United Kingdom Location: London Function: Central Services Service Line: Secretarial Admin Support

Service Line Information:
As one of the UK's leading professional firms, we offer a challenging and stimulating environment. At KPMG you could provide secretarial and administrative support within a department working across a wide portfolio of blue-chip clients.

Whatever your level, you'll be a core member of your team with responsibilities which can further your personal development. You can look forward to increasing your interpersonal skills and gaining knowledge and experience in new business areas. One of your key tasks will be to help ensure that the department runs smoothly.

Job Description:
The Role

An opportunity has arisen for an experienced candidate to provide comprehensive secretarial and administrative support to a Partner and 2 Directors within Financial Services Management Consulting. The successful application will require initiative, flexibility and discretion. The individual will need to have exceptional organizational, communication and administrative skills and will be required to plan and organize their workload to meet tight deadlines. The grade of this role is E2 and is based in Canary Wharf. This is a 6 month FTC. Key Responsibilities

• Maintain full control of Partners / Directors diaries. Co-ordination and management of complex diary arrangements; organizing meetings and agendas and preparing papers for meetings.
• Manage the Partners / Directors inbox’s proactively, checking, sorting and action where possible.
• Arrange full and complex travel itineraries (domestic, European and International) including visas, accommodation, transport, transfers etc.
• Anticipate future workload to ensure the partners / directors are properly supported with appropriate documents, briefings, scheduled meetings etc.
• Create successful working relationships within a wider PA network and key personnel business to facilitate open communication and co-operation across the business.
• Screening calls, taking detailed messages and handling queries where appropriate.
• Preparation of expense claims and Amex payment as well as updating client details on CRM and Outlook.
• Draft replies to incoming correspondence and maintain filing systems.
• Produce high quality reports, correspondence, minutes, file notes and faxes, from macros and non-standard documents to tight deadlines.
• Produce PowerPoint graphics, copy/audio typing and Excel spreadsheets.
• Ensure all filing systems and archive records are accurate and up-to-date.
• Have a high level knowledge of internal databases and systems including:
• Outlook
• CRM
• E-Expenses
• Timesheets
• E-Billing, Dialogue
• Paperchase
• Factiva
• Act as a reserve secretary to other client staff and the rest of the partner group as and when required.
• Ad hoc duties as required

Qualifications and Skills

• Solid experience as a secretary supporting 1 or 2 senior staff
• 5 GCSEs or equivalent at grades A-C including English and Maths
• Accurate copy typing at 50 wpm
• Advanced level in MicroSoft Word, intermediate level in PowerPoint and Microsoft Excel

The Individual

• Ability to prioritise work and to meet deadlines, excellent organisation skills
• Ability to work under pressure
• Good communication skills
• A confident and flexible approach to working

Applying with a disability:
KPMG are proud to be an inclusive, equal opportunity employer and we seek to attract and retain the best people from the widest possible talent pool. As a member of The Employers' Forum on Disability we're committed to ensuring that all candidates are treated fairly throughout the Recruitment Process. Should you be successful after the initial application stage, please discuss with your recruitment contact any reasonable adjustments to our Recruitment Process that you may require.

KPMG's commitment to diversity:
There is a good reason why KPMG consistently features in the Top 10 of the Sunday Times Best Big Companies to work for! It's not just the exceptional training, market leading career opportunities and flexible work arrangements that we offer; we value diverse opinions and backgrounds and create an environment that combines your commitments outside of work with your career potential.But, don't take our word for it, Industry Awards and Recognition page

Policy for Agencies: KPMG has a commitment to sourcing candidates directly and as such we do not accept speculative CV’s from agencies. Please check here to see our policy on agencies: Policy
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to KPMG UK.

If you interested on this job just click on the Apply button, you will be redirected to the official website

This job starts available on: Wed, 04 Jul 2012 05:19:15 GMT

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