This position is responsible for ensuring that all invoices & payment requests are properly authorized, coded and paid on time.
What you’ll be doing:
Gather invoices electronically and ensure payment approval and accurate coding by authorized signatories.
Follow-up on invoice and purchase order discrepancies, with vendors or managers as necessary.
Maintain and create new vendor information & ensure correct banking information.
Enter invoices to Accounts Payable system.
Select invoices due for payment and create an EFT file for signing officer approval & bank processing.
Reconcile all company visa statements.
Verify staff reimbursement expenses from Concur database and upload to Accounts Payable system.
Reconcile vendor accounts and statements.
Assist with external audits relating to invoices.
Calculate and pay Hotel tax and Provincial sales tax monthly.
Calculate and pay quarterly Translink parking tax.
Assist with managing Petty cash fund.
Assist with inventory management of client transit passes and gift cards.
Other duties as required.
What you’ll need:
3 – 5 years applicable experience.
Basic accounting courses or equivalent in experience.
Strong organization ability to be able to meet many deadlines.
Strong accuracy.
Excellent customer service skills (both internal & external)
Ability to analyze information and problem solve.
Working knowledge of accounting software and excel.
A valid clear criminal record check (including working with vulnerable populations) is required.
The YWCA Metro Vancouver’s COVID-19 vaccination policy is currently suspended and as a result, vaccination from COVID-19 is not required at this time. However, should circumstances change and the YWCA deem it necessary to reintroduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties
Bonus qualities (but not required)
Experience in Sage 300 and Concur software.
What we offer: We offer our eligible employees the following benefits as part of their total compensation package:
extended medical and dental benefits
a defined benefit pension plan
flexible working arrangements for applicable positions
Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members
free membership to our Health + Fitness Centre, discounts at our YWCA Hotel and priority in YWCA Child Care centres
a workplace that prioritizes employee health, safety and wellbeing, including many learning and growth opportunities such as our staff mentorship program and three equity committees who help to support our goals towards achieving meaningful equity and inclusion.
This is an exciting time for the YWCA. Join us and be part of an inclusive, dedicated and impactful workplace! Candidates are invited to send cover letters and resumes by May 30th, 2023, to:
Debbie Rowe, Associate Director, Finance (she/her)
535 Hornby Street, Vancouver, BC, V6C 2E8
email: drowe@ywcavan.org
We are committed to ensuring that the application and interview processes are accessible to all applicants; if you require accommodations in submitting your application, or have other questions, please contact the hiring manager as listed. All employment will be decided on the basis of qualifications, transferrable skills, lived experience, and business need. We thank all who apply, but only applicants selected for an interview will be contacted. For more information about this and other YWCA Metro Vancouver career opportunities, please visit ywcavan.org.
