Administration Assistant
Location: London,
Description: Sodexo is at present recruited Administration Assistant right now, this job will be settled in . For detail informations about this job opportunity please give attention to these descriptions. Job Introduction
Sodexo Energy & Resources is looking for a skilled Administration Assistant to join our team at a client site in central London.
The successful candidate will be responsible for providing an efficent, effective and professional administration se rvice to the Shell Real Estate management team. This is a key role supporting the client management team in addition to exposure to confidential information which will require considerable use of judgement, discretion, tact and diplomacy.
Main Responsibilities
Coordination and administration.
Proof reading, editing, documentation review as required
Arrange and minute Real Estate FM Team Meetings
Attend and manage action log for weekly team alignment calls
Organize monthly and quarter business reviews and other governance meetings and take care of the follow-up activities (e.g distributes meeting minutes and presentation materials)
Manage site managers diary
Admin focal point for London Emergency Response team (quarterly team meetings; in-depth annual test plus ad-hoc incidents including some potential for out-of-hours support on a rota basis)
Maintain contractor IT asset list with input from service partners
Maintain RE maili ng lists, requesting new and updating existing lists in line with changes and ensuring IT compliance
Make IT requests for new FM and contractor staff and off-boarding FM staff leaving
Support Communications & Events Coordinator with publication of communications, e.g. on plasma screens, in hubs, on My News tool
Manage the employee feedback mailbox, collate monthly nominations and maintain master spread sheet
Support in arranging business critical internal/external events
Managing administration activity on behalf of individual management team members
Plans and arranges complex travel itineraries, schedules and processes expenses
Other general tasks as required
The Ideal Candidate
Previous administration experience essential
Excellent knowledge of Microsoft Office applications (including Outlook, Word, Excel, PowerPoint)
Outstanding communication, interpersonal and team working skills
Excellent organizational skills Have worked in an environment where confidentiality is important
Articulate and thorough, showing attention to detail
Ability to resilient and adaptable
Good standard of general education, an enthusiastic and confident nature
Ability to work both independently and as part of a team
Pro-active, demonstrating initiative and anticipates needs
To communicate effectively to encourage good working relationships internally and externally
Proven experience within a similar role, working with an extremely busy team and with very high standards
Constantly raises the standard and quality of work, bench marking against best practice
Demonstrates discretion and ability to deal with confidential issues
About The Company
Sodexo’s Energy & Resources team serves clients across specialist industries: oil & gas; mining and engineering; construction plus other energy sectors.
We have a dedicated team of 1,400 employees working at ove r 80 sites in the UK & Ireland region - often in isolated locations both on and offshore.
We deliver more than 100 services to clients, including design, construction and administration, light and technical maintenance, security, waste management, food services, sport and cultural activities, wellness and motivational programs and more.
At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.
All onshore and offshore operations are coordinated from our Energy & R esources segment headquarters in Aberdeen, Scotland.
Package Description
Highly competitive salary + benefits.
We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more.
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If you were eligible to this job, please give us your resume, with salary requirements and a resume to Sodexo.
Interested on this job, just click on the Apply button, you will be redirected to the official website
Apply Administration Assistant Here
This job starts available on: Thu, 31 May 2018 04:29:02 GMT